Sharing IP, data and materials is necessary and important to further the goals and accomplishments of our research community. In transferring data and materials to other researchers and labs, the HMS community must follow all applicable laws, regulations, contractual obligations, and University and School policies.

All agreements on behalf of Harvard Medical School must be reviewed and signed by the appropriate administrative office to ensure compliance with all requirements. The following table describes which office at HMS is required to sign each type of agreement.

Type of Agreement

HMS Reviewing and Signing Office

Contact

Data Transfer and Use Agreements

Office of Research Administration

SPAContracts@hms.harvard.edu

https://dua.harvard.edu/

Sponsored Research Agreements

Office of Research Administration

SPA_Award@hms.harvard.edu

Collaboration Agreements

Office of Research Administration

SPA_Award@hms.harvard.edu

Material Transfer Agreements

Office of Technology Development

hms_materialtransfer@harvard.edu

https://otd.harvard.edu/faculty-inventors/resources/material-transfer-agreements/

Intellectual Property License Agreements

Office of Technology Development

otd@harvard.edu

Non-Disclosure/Confidentiality Agreements

Office of Research Administration

SPAContracts@hms.harvard.edu

Non-Disclosure/Confidentiality Agreements w/ for-profits

Office of Technology Development

otd@harvard.edu

Consulting Agreements outside HMS* (agreements issued directly to an individual as part of their outside activities can be reviewed by the Office of Academic and Research integrity. Review is recommended but not required)

Office of Academic and Research integrity

outside_activities@hms.harvard.edu

Consulting Agreements through HMS

Office of Research Administration

SPAContracts@hms.harvard.edu

Appointment Letters

Office of Faculty Affairs

OFA@hms.harvard.edu

Harvard University has also published a guide to determining the responsible parties for coordinating the review and signature of research-related agreements at Harvard. For other agreements not detailed above, please consult this guide or research out to the HMS Office for Research Administration.

Resources:

Harvard University Office of Technology Development

HMS Office of Research Administration

HMS Office for Faculty Affairs

Material Transfer Agreements

Research Materials Transfer/Shipping Requirements

Data Use Agreement (DUA) Policy and Guidance

DUA Agreements System

Invention/innovation Disclosure

Harvard University Intellectual Property Policy